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- File Express(tm) User's Guide ----------------------------------------- S O R T I N G T H E D A T A B A S E ----------------------------------------- As you enter new information into the records of a file an index is built. This index is in the order that the records are typed in. If you then print a report or labels, they will be printed in the same order. But if you would like a report printed in al- phabetical or numerical order by a certain field or fields you must first SORT the index. The sorting capabilities in File Express are very powerful. You can sort on up to ten fields deep, with each one being sorted into ascending or descending order independent of each other. In addition, you may choose a subset of a field to sort on. For example, you may choose the last two characters of a date field or the middle five digits of a serial number. Selection of fields to sort on is very easy, as is the selection of the length, type, and location of the sort for each field. To sort the Index of a file, press <4> while viewing the Main Menu. When the sort program has been loaded, a list of fields for the current file will appear. If the record has more than 20 fields, you may use <PgUp> and <PgDn> to view both pages. The first prompt is: "First Field number to Sort on or <End>" Begin by pressing the number of the field upon which you would like the primary sort to be done. After doing so, the words "First Sort Field" will appear next to the field name you chose. The prompt at the bottom will now change to: "Length of -field- to sort on? (1 to max)... <Enter> for entire field" You must now decide how many characters worth of that field you would like to sort on. If you want the whole field, just press <Enter>. Most of the time though, a field can be alphabetized by the first five or six characters. (If the field is numeric, it is suggested that you sort the entire field). To sort on just part of the field, enter a number from 1 to the length of the field. If you enter a length that is shorter than the length of the field you may choose where within the field you would like that group to be taken. (For example, you may have entered '2' as a length response for an eight character date field and would like to sort on just the last two digits corresponding to the year.) Under the field name list will appear a string of "X"'s as long as the field you are working with. Starting from the left edge of this row, and continuing for as long as you chose, the X's will be (33) - File Express(tm) User's Guide reverse imaged. This is your sort group. The prompt will be: XXxxxxxx "Use <Cursor Lt> and <Cursor Rt> to position sort grouping" then <Enter> (The capital X's will appear reverse imaged on the screen) To move the sort grouping to any position within the field, use the Cursor Right and Cursor Left keys. The reversed X's group will move right or left accordingly. When the group is at the desired location, press <Enter>. After doing so, the words "Characters x thru y" will appear next to the field name. (The x and y will be the starting and ending character positions within the field). You will now be asked: "Second field to sort on or <End>" You may now continue in the same fashion as you did for the first sort field, defining up to 10 if you wish. If you only want to sort on the first field, press <End>. File Express will now sort the index of your database to the specifications you have just supplied. The sort is done entirely in memory and thus is quite fast. If you have more records than can be sorted at one time in memory, File Express will pull in only as many as will fit, sort them, and then put them into a temporary file on a disk. It will then pull in the next group, sort them and then merge them in with the first group. This will go on until the entire index is in sorted order. In this manner, File Express uses disk space as virtual memory while doing the sort. This only happens if the entire sort can't be done in memory at one time. For databases with fewer than about 3000 records, the sort can usually be done without this extended memory technique. After pressing <End>, File Express will check to see if the sort will need any overflow space. If disk space is required, then you will be prompted to: "Enter drive for sort workspace" Enter the letter of a drive with some extra space to spare. On single drive systems this must be the Data Disk, as File Express must have access to the Database at all times. On two drive setups, you may remove the Program Disk and insert a blank diskette to act as the overflow if you wish. File Express will erase all temporary work files when it is finished and will prompt you to insert the Program Disk again when it is finished. (34) - File Express(tm) User's Guide If you have a hard disk or a RAM drive, you should choose one of these for the overflow, as the sort will proceed faster due to the quicker disk access time. After entering the workspace drive, or if File Express decides that it doesn't need it, the sort keys will be pulled from the database and will be processed by your previous choices. The message: "Working with Records 1 thru X" will appear mid-screen. If your entire sort will fit into memory then the 'X' will be the total number of records in your database. If the sort will have to be done in stages then the 'X' will indi- cate the number of records that are currently being sorted in mem- ory at the current time. Above this message you will see: "Sorting Index into Ascending order" The word 'Ascending' may change to 'Descending' at times, depend- ing on the type of sort being done on the particular field at that time. After the sort is completed, File Express will rebuild a new index and put it on the data disk, replacing any old index that has an extension of ".INX". During this process the message: "Rebuilding new Index" will appear on the screen. After the rebuild process you will be returned to the section that invoked the sort. SORTING INTO RECORD NUMBER ORDER If you would like to re-sort the index of a database back into record number order regardless of field contents, choose field number <0> when asked which field to sort on. After doing so, File Express will immediately start to rebuild a new index in ascending record number order. (35) - File Express(tm) User's Guide ---------------------------- P R I N T R E P O R T S ---------------------------- File Express is capable of printing many different styles of reports. Information may be arranged into any format you desire. Subtotals and totals may be printed on any or all of the numeric fields of a report. Calculated Fields may be defined that print the result of mathematical operations between numeric fields or constant values. Constant text lines may be used throughout a report, even between field data within a line. You can even in- clude the corresponding record numbers with each record printed. Reports may be any width up to 220 columns, which is condensed print on 14 inch wide paper. To reach the Report section of File Express, press <5> while viewing the Main Menu. A brief message will appear: "Transferring to Report Section" When you reach the report section you will be viewing the REPORT MENU. This menu is split up into two sections. The upper section has to do with printing reports and the lower section contains options that will transfer you to the other modules of File Express. Report Menu ________________________________ | | | 1 - Define REPORT FORMAT | | | | 2 - Go to REPORT FORMAT LIST | | | | 3 - Print REPORT AGAIN | | | |--------------------------------| | | | 4 - Print MAILING LABELS | | | | 5 - RE-SORT Index | | | | 6 - Return to MAIN MENU | | | | 7 - QUIT all Processing | | | |________________________________| Selection _ (36) - File Express(tm) User's Guide To print a report you may now choose one of the top two options. If you have used the Report feature of File Express before and have saved your previous report formats then choosing option <2> will display a list of these formats. You will be prompted to: "Type REPORT format to use or <ENTER> for new Layout" You may type in the name of any report on the list. After doing so File Express will take a look at the format and, if it is com- patible with the file you are working with, will display the lay- out on the screen and prompt: "Press <Enter> to use this Layout or <Esc> to go back" If you would like to use the displayed layout, press <Enter>. You will then be taken to the Record Choice Menu. (For instruc- tions on how to continue from here please turn ahead to the "Record Choice Menu" section. If you decide that the displayed report is not what you wanted, press <Esc> and you will be taken back to the Report Format List. From the Report Format List, if you decide not to use any of the displayed formats, press <Esc> to go back to the Report Menu or <Enter> to move on to the "Create New Report Format" section. CREATING REPORT FORMAT After arriving here from either the Report Menu or from the Report Format List you will be shown a list of the current field names. If the record has two pages (over 20 fields) you may use <PgUp> and <PgDn> to flip between the pages. A command will be shown at the bottom of the screen: "First field number to print on Line 1, Column 1 "<T>-text <^S>-spaces <^C>-calc <End>-end <^F>-end/formfeed" You may now begin to specify the printing format of your report. COLUMNAR REPORTS A columnar report is one in which all desired fields from each record are printed on only one line, with each successive record being printed directly below the preceding one. Thus, all cor- responding fields from all the records form columns going down the page. (37) - File Express(tm) User's Guide Example: Part Name Part Number Quantity Last Reorder _________ ___________ ________ ____________ Wheels 1324-A-7430 16 10-03-83 Tires 1344-R-2004 10 08-23-83 Jacks 2245-W-2340 20 05-30-82 Manuals 1109-E-8765 200 01-10-81 Start by entering the field number of the first field you want printed on the report. Each time you enter a field number the column indicator on the command line will increase by the length of the chosen field, plus one. Also, next to each field in the list that is selected, the line and column position that that field will be printed on will appear. Although you may use a field up to 50 times in a report format, only the first three positions will be displayed next to the field name. You may continue to enter field numbers until the column indicator reaches a maximum value of 220. As the indicator approaches 220, File Express will not allow you to add a field whose length would cause the column number to exceed the maximum amount. If you have a printer that is not capable of printing 220 columns, don't allow the column indicator to exceed your printers maximum width capa- bility. If any report line goes over 80 columns, the report will be printed in condensed mode, (If your printer is capable of this and if you have set the appropriate printer codes in the PRINTER.SET file). When you are finished entering field numbers, press <End>. This tells File Express that you are finished inputting the fields for the layout. If you want to have a form-feed done after each record is printed, for instance if you were printing invoices and only wanted one name per invoice form per page then press <^F> (Control-F) instead of <End> when you are finished with the report specification. On columnar reports, File Express will print column titles at the top of each page with a dotted line under each title, indicating the column length. If a field is shorter than 12 characters long. the column title will only be as long as the field length. For example, if you have a field named "Part Number" and the length of this field is 4, then when the report is printed out the field title will be truncated to "Part". MULTI-LINE REPORTS A multi-line report is one in which the information from each record is presented on more than one line. Each line may contain one or more fields from each record. (38) - File Express(tm) User's Guide Example: Johnson Electronics P.O. Box 1190 Seattle, WA. 98104 Computer Supply 123 N.E. 245th Martinville, SD. 60124 Micro Supply 23 Gilman Blvd Waterton, OR. 97676 To specify a multi-line report format, begin by entering the field numbers that you would like to be printed on the first line. When you would like to move to the next line, simply press <Enter> by itself. The line indicator at the bottom will increase by one and the column indicator will re-set to zero. You may then enter the field or fields that you would like on that line. You may enter up to 55 lines per record. RECORD NUMBERS At the top of the list of field names is a Record Number field numbered "0". If you would like to include in your report a list of the numbers the records are stored in, choose <0> as the desired field at any time in the report layout process. The field takes 5 columns. AGE OF RECORDS If your record includes the field "DATE-" or "ORIGIN DATE-" you may specify an "AGE" field to be printed on your report. This field will contain the age of the record in days. This is computed by figuring the number of days elapsed since the record was created. (Be sure the current system date is set correctly before printing the report.) This field takes 4 column positions. (39) - File Express(tm) User's Guide CALCULATED FIELDS New report fields may be defined to be the result of calculations between existing numeric fields or between existing fields and constant values. To define a "Calculated Field", press <Ctrl-C> instead of a field number. You will then be asked to give the: Name for Calculated Field You may now type in up to 12 characters for the field name. After naming the field you will be asked: Type of numeric field (#,$) You must now decide whether you want a "Decimal" field or a "Dollar" format field. After making your selection you will be asked to specify the length of the field. A calculated field may be up to 14 digits long. Dollar format fields must also be at least 4 digits long. You will now be led through the mathematical definition of the field. (To read a complete description of the Calculation setup process please read the "CALCULATED FIELDS" portion of the DEFINING NEW DATABASE section). While you are defining the field the growing equation will be displayed near the bottom of the screen so you can keep track of your progress. Whenever you are asked to enter the number of the next field for the calculation, you may use <PgUp> and <PgDn> to view both pages of a two page record and also to view any Calculated fields that you have just defined (on a third page). The newly defined calc fields will be numbered starting at 131, and can be used in succeeding calc fields by using the number shown. TEXT LINES WITHIN REPORT Constant text lines may be entered anywhere within a report format, either on a line by itself or between field contents within a line. You may use text lines to label field contents if you like. Name: Address: Phone: Comments: These text lines will be printed the same for each record. When printing multi-line reports, it is often a good idea to make the last line of each record format a line of dashes, asterisks or periods. ------------------------------------------------------------- This will make it easy to see where one record ends and the next begins. (40) - File Express(tm) User's Guide To enter text characters or lines, press <^T> instead of typing in a field number. The command line at the bottom will read: "Enter text for Line x Column y" Type in the desired characters and press <Enter>. The column indicator will then increase by the length of your text line plus one additional space. You may enter text up to 80 characters each time you press <^T>. Fifty text entries are permitted within a report format. BLANK SPACES File Express normally prints consecutive fields with zero or one blank space between each one. The space between any two fields may be increased if you wish. To tell File Express that you would like to print a blank field, press <^S>. The command line will read: "Length of empty field" You may enter any number up to 60. FINISHING UP THE REPORT FORMAT When you have finished arranging your Report Format, press <End>. (or <ctrl-F> if you want a form-feed done after each record printed) You will then be asked: "Title for Printed Report?" Enter the report heading that you would like to have printed at the top of each page. You may enter up to two title lines, the second prompt line appearing after you enter the first. If you don't want to use the second line, just press <Enter> without typing in anything else. If you leave both title lines blank at this time, you will be re-prompted for the report title again before the report is printed and each time you use this format in the future (that is, if you choose to save the format to the disk). This feature allows you to re-use the format over and over and still provide a different title for each report. If you leave the tltle line blank after being re-prompted for a title, then the title, date, and page indicator will be suppressed at the top of each page when the report is printed. (41) - File Express(tm) User's Guide COLUMN AND ROW HEADINGS If you have specified your report format to be columnar, then the column headings will automatically be printed across the top of each page directly beneath the title line. The column headings are the field names from each field chosen. If your report format has several lines for each record (multi- line) you may choose whether or not you would like to print the field names at the top of each page, only on the first page, or on none of the pages. A ten-line-per-record report will take ten lines to print the field names. Usually this is redundant infor- mation if printed on each page and takes a lot of room. If you have not used constant text lines within each record, to identify the information in the records, you may want to just print the field headings on the first page only so as to identify the format of the report to the reader. You may choose any of these options from the command line: Print Field Headings on <A>ll pages, <F>irst Page only, or <N>one? TOTALS AND SUBTOTALS AND COUNTS When you are printing a report you may choose to have Subtotals and/or Totals printed on the Numeric and Calculated fields. You may also have a Count and/or Total Count done on the string fields. Subtotals and Counts can be generated for chosen columns each time a specified field content changes. You may also choose to have sub- totals printed each time part of a field changes, such as the center two digits of a DATE field for instance. Subtotals, Totals and Counts are printed differently depending on the format of your report. On a columnar report, the subtotals and totals are printed directly under the corresponding numeric col- umns. On a multi-line report the subtotals and totals are printed in a multi-line format, labeled with the field names. (42) - File Express(tm) User's Guide Example of a Columnar Report with Subtotals, Totals and Counts: Billing Name Customer Name Amount Due --------------------- ------------------------- ---------- Doe, John Doe, Jane 34.89 Doe, John Doe, Jill 24.78 Doe, John Doe, John 10.00 ------------------------- ---------- 3 69.67 Jones, Fred Jones,Tommy 47.50 Larson, Martha Larson, Linda 246.05 Larson, Martha Larson, Martha 29.45 ------------------------- ---------- 2 275.50 Nelson, Willy Nelson, Willy 945.70 Thompson, Wayne Smith, Fred 34.89 Thompson, Wayne Thompson, Wayne 467.34 Thompson, Wayne Thompson, Peggy 34.23 Thompson, Wayne Thompson, Dave 3.89 ------------------------- ---------- 4 540.35 ========================= ========== 11 1878.72 ========================= ========== (43) - File Express(tm) User's Guide Example of a Multi-Line report with Subtotals and Totals: Billing Name : Doe, John Customer Name: Doe, Jane Amount Due : 34.89 Sales Tax : 3.49 Balance Due : 38.38 ........................................................ Billing Name : Doe, John Customer Name: Doe, John Amount Due : 10.00 Sales Tax : 1.00 Balance Due : 11.00 ........................................................ -------------------------------------------------------------- Subtotal: Amount Due : $ 44.89 Sales Tax : $ 4.49 Balance Due : $ 49.38 -------------------------------------------------------------- Billing Name : Jones, Fred Customer Name: Jones, Tommy Amount Due : 47.50 Sales Tax : 4.75 Balance Due : 52.25 ......................................................... Billing Name : Larson, Martha Customer Name: Larson, Linda Amount Due : 246.05 Sales Tax : 24.61 Balance Due : 270.66 ......................................................... Billing Name : Larson, Martha Customer Name: Larson, Martha Amount Due : 29.45 Sales Tax : 2.95 Balance Due : 32.40 ......................................................... -------------------------------------------------------------- Subtotal: Amount Due : $ 275.50 Sales Tax : $ 27.56 Balance Due : $ 303.06 -------------------------------------------------------------- ============================================================== Total: Amount Due : $ 367.89 Sales Tax : $ 36.80 Balance Due : $ 404.69 ============================================================== (44) - File Express(tm) User's Guide When setting up a report that contains numeric fields you will be asked: Would you like to print numeric <S>ubtotals, <T>otals, oth or <N>one? Press <S> to print only Subtotals and Counts. Press <T> to print only Totals and Counts. Press to print both Subtotals, Counts and Totals. Press <N> if you don't want any totals at all. You may also specify that a form feed be done after any subtotal is printed. To do this, press <Ctrl-S> instead of <S> or <Ctrl-B> instead of in answer to the above question. If you press <S>, <T>, or you will be asked: <A>ll fields or <S>ome)? If you want the totals, subtotals or counts generated on every field that will be printed in the report, press <A>. If you only want totals, subtotals, or counts done on selected fields, press <S>. You will then be asked: "Enter Field Numbers you want totaled (Press <End> when Finished)" Proceed by typing in the field number of all the numeric fields that you want included in the totaling. As you enter each field number it will appear near the bottom of the screen. If you type in a field number that was not included in the report format you will see: "Field x is not included in the report" When you have completed the entering of the fields to be totaled or subtotaled, press <End>. DETERMINING SUBTOTAL GENERATION POINTS If you are printing subtotals, File Express will want you to: "Enter Field number which will determine the printing of subtotals." You must now decide which field will be used to generate the subtotals. This may be a Name, ID number, Date, Year, City, State, or what have you. It is generally the same field that was used to sort the index the last time. (45) - File Express(tm) User's Guide After choosing the field you will be asked for: "Length of <fieldname> to compare (1 to max)...<Enter> for entire field" If you want to use the entire field as the basis for comparison with previous records to generate subtotal points, just press <Enter> to indicate the full length of the field. If, however, you want to only compare part of a field, such as the day or year portion of a DATE field, enter the number of character positions that you would like to compare. After doing so a row of X's will appear with a length equal to the length of the field chosen. You may now use the left and right cursor keys to position the highlighted group of X's anywhere within the field that you wish. XXxxxxxx "Use <Cursor Lt> and <Cursor Rt> to position sort grouping" then <Enter> (The capital X's will appear reverse imaged on the screen) When the group is at the desired location, press <Enter>. DUPLICATE GROUPING The next question to be asked will be: "Do you want Duplicate Grouping (Y/N)?" When printing a report with Subtotals or Counts, you can tell File Express to only print the first occurrence of the field that is used to generate the Subtotals or Counts. This way you can avoid redundant repetition of the same information. LAST NAME FIRST NAME AMOUNT ---------------------- --------------- ---------- Carpenter Donald 124.98 Barbara 23.80 Kathy 309.00 Mark 0.00 Ted 93.74 --------------- ---------- 5 551.52 Williams Alex 93.84 Daniel 35.98 Zach 298.67 --------------- ---------- 3 428.49 (46) - File Express(tm) User's Guide Answer the question with either a <Y> or <N>. SAVING THE REPORT FORMAT After you have specified the report format and how it will be printed, you are asked: "Would you like to save this Report Format (Y/N)?" If this is only a one-time report printout then press <N>. If you would like to be able to use your report layout again in the future, without having to define it all over again, press <Y>. You will then be asked for: "Name for Report Format _______" Enter the name, (up to eight characters), that you would like to remember the format by. File Express will then save the layout on the data disk with the extension of ".RPT". (Note: The way in which File Express saves the report format has been changed as of version 3.0. If you have any formats saved from prior versions you will have to re-enter them again as they are not compatible. From now on, when you choose the Report Format List option from the Report Menu, you will see a list of all previously saved re- port formats. You may choose any report format that will fit your current file structure. (If you are working with a file that contains 10 fields and choose a report format that was created for a 20 field file, File Express will tell you that the report is not compatible). RECORD CHOICE MENU After you have completed your specification of the report format, or have chosen a previously saved format from the Report Format list, you will be presented with the "Record Choice Menu": 1 - Use EVERY record in file 2 - Use SOME records in file 3 - ... Redo the Report Format USE EVERY RECORD By pressing <1> from the Record Choice Menu you are telling File Express that you would like to use every record within the current file when generating your specified report. (47) - File Express(tm) User's Guide USE SOME RECORDS If you would like to be selective in your choice of which records to include on the report, then press <2>. The list of field names will be shown and you will be asked to indicate the kind of com- parison you would like to make: "<G>reater than <L>ess than <E>qual to <N>ot equal to" Press the beginning letter of the type of comparison you would like to make. You will then see: "Select FIELD NUMBER to pull Records by" You must now press the number of the field that you would like to apply your selected comparison to. You will then be asked: "Which <field name> would you like to choose records <comparison>?" You must now enter the name, value, etc., that you would like to make the comparison with. MIXED CASE COMPARISONS Normally File Express will ignore the case of the comparisons being done. For instance, searching for "Jones" will bring up "JONES" and "jones". If you would like File Express to pay attention to the case of the search information it looks at, then press <Ctrl-Enter> instead of just <Enter> at the end of typing in the comparison string. EMBEDDED TEXT COMPARISONS If you are doing an "<E>qual to" comparison or a "<N>ot equal to" comparison you may specify that the entire field be looked at. To do this, you add two periods (..), in front of the comparison string and two peroids after the string. Such as: ..Christmas.. In this manner you could keep several category words in one field and still be able to print reports with records containing only a selected word in that field...or records that were <N>ot equal to a certain word in the field. After making your first comparison choice, the prompt line will change to: (48) - File Express(tm) User's Guide <A> - "And" Comparison <O> - "Or" Comparison <End> - Finished With File Express you can do multiple comparisons when choosing which records to use. You may want to print all the records with the "LAST NAME" EQUAL to "Jones" AND the "CITY" EQUAL to "Seattle" OR "Portland". This is very easy to do! To make an AND or OR comparison, press either <A> or <O> from the above prompt. You will then again see on the command line: <G>reater than <L>ess than <E>qual to <N>ot equal to You may now make your next choice for field number and comparison value. Up to 10 comparisons can be made. When you have finished, press <End> to tell File Express that you are done and would like to print the report. VIEW REPORT ON SCREEN, PRINTER, or DISK After you've made your choices from the "Record Choice Menu", you will be asked: "Write to <S>creen, rinter, or <D>isk ?" The report generated may be viewed on the screen, printed on the printer, or sent to a disk file which may then later be printed or loaded into a word processor and combined with other textual information. SCREEN If you would like to see how the report will look, without having to print out a hard copy on paper, press <S> to have the report printed on the screen. When a report is printed to the screen File Express will continually scroll the records up the screen with no page breaks. At the bottom of the screen will be: "Press <Spacebar> to start and stop display" To stop the scrolling display you may press the <Spacebar>. Pressing the <Spacebar> again will resume the scrolling report. You may view the entire report in this manner, or by pressing <Esc>, you may skip any remaining portion. Since most monitors are not capable of displaying 132 columns per line, any report that has a format over 80 characters wide will "wrap around" to the next line when viewed on the screen. (49) - File Express(tm) User's Guide PRINTER If you choose to print your report out on the printer, press . The screen will clear and you will be asked: "<C>ontinous forms or ause after each page" Press if you are using single sheet paper and must hand load each piece, one at a time. Press <C> if you are using continuous tractor feed paper. The final act before printing is to: "Press any key when Printer is ready" Set the printing head of your printer even with the top edge of the page. Turn the printer off-then back on again to be sure the top-of-form position is set and then press any key to begin print- ing. File Express will print the title of the report at the top of each page along with the current date and page number. If you are printing a columnar report, File Express will print the column headings next, before proceeding to print the record information. DISK FILE If you want to direct your report to a disk file, press <D>. You will then be asked: "Name for Output File ______________" You should now enter the file name, including drive specification and extension, into which the report will be saved. After doing so, File Express will generate the report and send it to the disk file. TOTALS OR SUBTOTALS ONLY After having indicated where you want the report to be printed, if you are printing a report that will have totals generated for one or more numeric fields, you will be asked to indicate whether you want to print: <E>ntire report, <S>ubtotals or <T>otals only? If you press <E>, File Express will proceed to print all the records that are to be included on the report along with any subtotals and totals that were requested. (50) - File Express(tm) User's Guide If you press <S> then the subtotals for the specified fields will be accumulated for each group of like records and the subtotals will be generated each time the comparison field changes. The comparison field value will also be printed so you can see who or what the subtotals belong to. If you press <T>, File Express will pull all the numeric information from the records that were to be included on the report, but instead of printing the information to the screen or printer, File Express will just accumulate the grand totals and then print them out. In this manner, for example, you could see how much your accounts receivable were without having to print an entire report. After you have viewed your report on the screen or have printed it out on your printer you will be presented with several differ- ent directions in which to continue: ________________________________ | | | 1 - Redefine REPORT FORMAT | | | | 2 - Go to REPORT FORMAT LIST | | | | 3 - Print LAST REPORT AGAIN | | | |--------------------------------| | | | 4 - Print MAILING LABELS | | | | 5 - RE-SORT Index | | | | 6 - Return to MAIN MENU | | | | 7 - QUIT all Processing | | | |________________________________| Selection _ Press <1> if you decide that you need to redo your report format or if you want to create any additional layouts. You will be taken back to the beginning of the report format definition. Press <2> if you would like to go back to the list of previously defined and saved formats. Press <3> if you would like to print the last report again. You will be asked: Write to <S>creen, rinter, or <D>isk? (51) - File Express(tm) User's Guide If you have viewed the report on the screen and would now like to go ahead and print it out on paper, or if you would like to print out an additional copy of the report, press . Any comparison modes and comparison values that were just used to select records by will still be in effect during the next print- out. (If you want to change these values, you must have saved your format after creating it and need to go back to the Report Format List in order to be able to go back through the Record Choice Menu.) If you would like to send the report to a disk file for future printing or rearranging by a text editor or word processor, press <D>. You will then be asked for the Output File name and the report that would print on the printer will be sent to a disk file instead. From this point you may also transfer to the Label, Sort, or Main Menu sections of File Express. Just press the corresponding menu number. (52)